JANUARY 19, 2016 BOARD OF TRUSTEES MEETING

 

Attendees:  Tracy, Ted, Lori and Sue.  Guests: Ed Miller ’77 and Kevin Cushing “74

Meeting called to order at 6:35pm

  1. Ed Miller from Edward Jones thanked the Trustees for their November vote selecting him to invest Association funds.  Lori will send Ed a copy of the Investment Policy.  An initial investment of $50K will be made; to be invested 75% in bonds and 25% in equity.  Ed will schedule a meeting with Ellen to proceed.
  2. Prior Meeting Minutes – Amended December meeting minutes were accepted.
  1. Treasurer’s report – Ellen was not present.
  1. By Laws Update – Lori emailed out the final version of the By Laws to all Trustees.  She is working to get all Trustee’s signatures on the Investment Policy.  Ted made a motion to thank Lori for all her efforts to update the ByLaws.  Motion seconded and unanimously approved.
  1. Fundraising Update – Lori has secured March 8th at Flatbread.  She will work to create the required banner and paperwork.  Tracy send Lori the content and communication plan from prior events along with a Press Release template.  It was agreed that pursuing 1 restaurant event per month was too aggressive, we will try for one every other month.  Tracy is still following up with Paypal to ensure we receive the non-profit rate.
  1. Annual Meeting/ Dinner – no update.
  1. President’s report - Tracy
    1. Domain renewal completed for 3 years.  Tracy will forward invoice to Ellen for reimbursement.
    2. Tracy continues to communicate with Sandy Parks regarding Exeter HS’s process for collecting student information for Harris.  This is a follow up for the school board.
    3. Branding workshop with Christine Sununu scheduled for February 23 6-9pm
    4. Tracy is meeting with Principal McGowen tomorrow as his request to review the HS IT strategy.
    5. Young Alumni event was a success.  41 alumni.  Less of the younger grades came thru this year.
  1. New Business
    1. Annual newsletter – please start thinking about articles and collecting photos to be included.
    2. Alumni Association participation in class reunions.  We should create a standard message for Trustees to present at such events – something we should discuss at the Branding workshop.  We should also coordinate on Trustee attendance, and have a report back at the next Trustee meeting.

Meeting adjourned at 7:55pm

Sue Brooks

Sue Brooks (’81)

Secretary

Upcoming Events:

February 16th 6:30 Trustee Meeting

February 23 6-9pm

March 8th – Fundraiser at Flatbread Pizza